Advantages & Disadvantages. LiveStrong.com: The Advantages of a Job Description, SHRM: Why You Should Have Job Descriptions, Gere Consulting Associates: The Six Common Problems With Job Descriptions, NJBIA: Preparing Useful and Legally Compliant Job Descriptions. It helps to manage employees. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. A job description is the one that attracts qualified candidates. This sentence will make the candidate feel discriminatory towards the organization. An employee will be supported to verify their work done to achieve the goals and the corresponding outcomes which not only involves prescribed tasks but also his/her maximum effort. Try avoiding terms that are subject to different interpretations. Job description is of three types that help the work to be handled. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. We should not identify more than ten tasks. illegal activities. Here are some articles that will help you get more detail about the job description and job specification, so just go through the link. Job specification is the set of specific qualities, knowledge and experience, a person must possess to perform a particular job. Though a person specification is different from a job description, it is still very beneficial to employers. - allows you to put specific details in it that job role (e.g. The biggest disadvantage of job description is that sometimes it could be too rigid in the sense that if employee has the capability to perform other tasks in the company but due to description of the job he or she cannot do the task than it will lead to frustration in the mind of the employee and indirectly it is also a loss to the company as . For example, dont use terms such as youthful. Good job descriptions can explain which tasks are truly identical and which tasks guarantee different pay levels. Manage Settings The job description details are briefly mentioned below: In most organizations, the potential employer is accountable for writing a job description explanation using HR as a job description consultant. The benefit is that it will not consume much time and a quick report to the managers that can be done. The job description is a specified explanation of all the duties that a Career Support Worker might be expected to work with the given samples for the related duties. If so, we are almost done! Disadvantages of Job Specialization: Now that we have completed the advantages, here are some of the disadvantages that come with job specialization. This can include education, experience, skills and other characteristics that can be mandatory or preferred. But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. Employee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job. Published on 26 Sep 2017. It is helpful in preliminary screening in the selection procedure. It pays a way for the employee and the employer to become aware of the task that has to be completed. Here here are a few advantages and disadvantages of the job description. Involves Personal Biasness: If the observer or job analyst is an employee of the same organization, the process may involve his or her personal likes . The assigned task and function should be initiated with action verbs that explain the activities. AI and Automation Powered Recruitment Trends 2022 Webinar, The Biggest Challenge of Managing Remote Recruiters, The Best Chrome Extensions for Recruiters Are, Coronavirus and Working From Home Policy Best Practices, How to Write an Elite Executive Resume? Origin. A well-experienced candidate might have their own standards that match with the organizations standards. It should identify the skills, knowledge, experience, qualifications, aptitudes and other personal qualities that relate specifically to the job description, to ensure that your focus is on ability to do the job rather than on irrelevant personal characteristics. Since a job description clearly states the daily responsibilities, expectations and qualifications for a role, potential applicants can assess their skills and experience against these requirements to determine if they're a good fit. What are 6 of Charles Dickens classic novels? if youve provided that an excellent knowledge of English is essential when in reality the job only requires a good understanding. We and our partners use data for Personalised ads and content, ad and content measurement, audience insights and product development. . 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. Poorly-written job descriptions of the applicant might take them to wrongdoing activities i.e. It is an opportunity for you to showcase the role and the impact this person can make with your organisation. Innovative energy company caused water pollution, HSE focuses on lung disease in metal fabrication. How to Use Artificial Intelligence in Talent Acquisition Process? Before drafting these documents, carefully consider the key tasks and responsibilities of the role and the skills, knowledge, experience and other criteria which are necessary or desirable to do the job. manager) requires. Talent Intelligence What is it? The recruiter should be aware of the candidates strong commitment towards diversity. The Disadvantages of Prototyping. Potential for Boredom. Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. Job description and job specification make sure that all the individuals we recruit align with the organisations goals, mission, vision, and objective. Job specification. A job description can be broadly classified into two types. Does not include job description guidelines or step by step process. What are the disadvantages of job description? Job explanations tell applicants what a company is looking for. Be aware of these job description advantages and disadvantages so you can use job descriptions most effectively in your business. It also helps in designing training and development programmes. Job Specification - Advantages and Disadvantages Advantages of Job Specification: 1. Each responsibility should fit into a simple term. It allows you to communicate the traits you find desirable in an ideal candidate, such as education, previous work experience, and any extra traits needed to . This cookie is set by GDPR Cookie Consent plugin. Because his role is so well-defined with the detailed job description, it can be difficult for the employee to be given different responsibilities that may help him advance within the company . The adjectives used should be accurate and. An employer should think before they hire a candidate. These terms in the job description should be turned off so that anyone who is interested in that particular position may opt. Recruitment is the process from identifying that the business needs to employ someone up to the point where applications have arrived at the business. Helps companies understand the type of candidate they should search for based on title, position and location. You will use the person specification as a basis for your selection decisions at shortlisting, presentation/test and interview stages. Advantages: you can get to know every Technical / non technical detail of the product before you make up your mind to purchase it. It helps one to become aware of the position he/she has been hired for. It lists a job's duties, responsibilities, reporting relationships, working conditions, and supervisory responsibilitiesone product of a job analysis. The job description should be revised every time in this rapid-paced, ever-changing workplace. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. Having these job descriptions and job specifications gives potential candidates all the information they need before implementation. Create your profile to unlock this advice and many more. Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are judged systematically.Gives an idea about how the dept worksIt helps in . It becomes an important part of the job advertisement along with the job description. Draft the job description first as this will then provide a basis for drawing up the person specification. Because job descriptions have a list of specific duties and expectations for performance, the employee is naturally discouraged from deviating from it. Incomplete job description lacking quality information can misguide both the HR manager as well as the employee. Why SJF Cannot be implemented practically? Whether you're posting a job ad for a new sales professional or assessing your current employees, having clear job descriptions makes it easier to understand what exactly a role entails. Specific purpose job description: These are illustrations of published job descriptions that arent useful. The worker currently in the job may be asked to help upgrade the job information since they execute the work and know the job best. Communication plays a vital role in recruitment methods and parameters. Avoid terminology that would be doubtful in a job description and job specification. Documents include a job analysis, person specification, job description, application form and CV . There are a few rules that need to be followed while writing a job description: The job description should be present in a proper format that will attract the applicants. Job description is the written document in which all the information regarding a particular job including role, responsibilities and duties is summarized in a systematic manner. Sometimes it also helps in preparing the candidates for the general structure of an interview process or for the interview questions. This helps one to increase individual accountability. Sometimes it deals with overall achievement in ones career. Actually, this is considered as an outset of the job by all the recruiters. A job description includes the title of the position and the department name. Disadvantages of Job Description A new employee with precise, well-written job information to evaluate has obtained an excellent understanding of the job and is, therefore, able to comprehend more what the organization and the manager anticipate. The job requirement should be reasonable and made with good faith. Employers need to spell out their expectations of what an employee should be doing on a day-to-day basis. For example it will include; Job Title General Tasks Responsibilities Location Salary Hours of Work Holiday Entitlement Person Specification A Person Specification is a profile of the ideal candidate for the job - information on the type of person that they want for the job. 1 What are the disadvantages of person specification? No strings attached. Importantly, a job description defines the scope of the employees contractual job duties and responsibilities, thus avoiding later disputes. There are certain limitations of the job specification. If you would like to change your settings or withdraw consent at any time, the link to do so is in our privacy policy accessible from our home page.. When advertising for existing roles, assess the current needs of the role, rather than relying on previous adverts. This cookie is set by GDPR Cookie Consent plugin. Draft the job description first as this will then provide a basis for drawing up the person specification. if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-leader-1','ezslot_11',110,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-leader-1-0');As one can see from the pros and cons of the job description that it is a very important task as far as the company is concerned and that is the reason why the company should carefully read above points and then make a proper job description keeping all factors in mind so that both thecompany as well as employees benefit from this exercise. These cookies will be stored in your browser only with your consent. Time Consuming: The biggest disadvantage of Job Analysis process is that it is very time consuming. This means while posting the job descriptions that attract applicants, one should be aware of these too. Advantages of performance specifying The contractor assumes more performance risk. Helps companies understand the type of candidate they should search for based on title, position and location. 1. Cram For a few of them, it is a greater hindrance towards their work. Here, it is not mentioned about the duty of the subtask. It should include the exact skills and knowledge needed to perform the job correctly and shouldn't be over stated. After the job description details are designed, we need to look at it again. A person specification is a profile of the ideal candidate you need to fill the job. How are Person specifications different from job descriptions? By clicking Accept All, you consent to the use of ALL the cookies. But in a few cases of the job description, it will be mentioned that people with disabilities are not allowed. Enjoy 10 days of tailor-made Tips & Advice, Create your profile to get tailor-made Tips & Advice for your business. DO Concentrate on the job information and not on the incumbent. Employees are well aware about their job roles & duties. It may also lay you open to the risk of a discrimination claim, e.g. Increasingly, organisations are also making use of online recruitment opportunities, and this is another way of reaching a wide group of potential candidates in a cost-effective manner (Girard and Fallery, cited in Boudarouk and Ruel, 2009, p.39). A number of key concepts that make up person-centred therapy | Cram A good job description should include: (1) the job title, department and reporting lines; (2) the main purpose of the job; and (3) the role holders duties and responsibilities (see Follow up ). Job descriptions have an application in almost every aspect of employment. Best Answer. What are the benefits and disadvantages of using job descriptions? One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. Refers to the person rather than the post. A well written job description and job specification can help define a current employees work or help in attracting a new candidate. What is the difference? Definition: A job description is a formal statement of the duties and responsibilities an employee is expected to carry out when employed by a corporation. Who reports to who. The first step in getting employees to do what we want them to be is to make sure that they know our expectationsand that begins with the job description. 2a) Title and Classification: The job title should be brief like. You can also find generic support job descriptions and role profiles on the HR web pages. Job description, in simple terms, means specifying the particulars of a job profile and the responsibilities that come along with that designation. Any other declaration that conveys other obligations (if applicable) should be included here. However, you may visit "Cookie Settings" to provide a controlled consent. Hiring a correct person. 8 Are there drawbacks to a person specification? It helps in the better recruitment process for the employer. Job descriptions will not, by themselves, determine whether a person should be exempt or nonexempt under applicable wage and hours laws. Once the Job description is submitted to the employer, then he/she can create things by using his/her own equipment and the related systems. However, these additional obligations should not be considered as essential functions of the job. Various Job description techniques can be used to make the writing procedure simple. Drafting a job description and person specification helps you focus on your key requirements for the role and forms the basis of the selection criteria against which applicants will be assessed. Grading is a job evaluation system in place across the university. It generally includes duties, purpose, responsibilities, scope, and working conditions of a job along with the job's title, and the name or designation of the person to whom the employee reports. Risk of Obsolescence. Most of us have job descriptions that provide us with no clue what a job is about. Updating job descriptions can be time-consuming since they need to be updated every time a change is made. Also, this helps him/her deal with the staff and the other business officials of the same community. 3599719. A detailed job description can tend to limit the ways in which an employee can grow and develop within the organization. job elements advantages. You also have the option to opt-out of these cookies. Any professional documentation or educational experience to prove work experience needs can also be included here. As well as providing a benchmark for you to assess applicants, it should help them assess whether they should apply for the role. Not everyone feels safe in writing job descriptions. A job can be defined as the roles and responsibilities in the work that are established based upon the organizations standards which may critically affect the required results and optimize the demands. A vacancy arises when an employee resigns from a job or is dismissed by the management. 2022 - EDUCBA. How are Person specifications different from job descriptions? 4. disadvantages of person specification. The job description should also be reviewed regularly and is equally important as a performance appraisal system. Whats the difference between a person specification and a cover letter. What happened to Vietnam after it gained independence from France? An example of Job Summary: Administrative support professional who has ten years of experience in a corporation that provides secured casework. There are certain limitations of the job specification. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. Some of the advantages of job description are mentioned below: 1. 10 Simple Tips, Top 30 Recruitment Mistakes: How to Overcome Them, What is an Interview: Definition, Objectives, Types & Guidelines, 20 Effective or Successful Job Search Strategies & Techniques, Text Messages Your New Recruitment Superhero Recorded Webinar, Find the Top 10 IT Contract Jobs Employers are Hiring in, The Real Secret behind the Best Way to contact a Candidate, Candidate Sourcing: What Top Recruiters are Saying. This also includes the different terms and conditions related to the job. This cookie is set by GDPR Cookie Consent plugin. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. However, they need enough versatility that individuals can think outside the box. Job Description Job Description is basic information about the job. Exhaustive material following and enhanced creation planning. Pro advice. What is the difference between HSI and Hscei? What happened to Dorothy from Wizard of Oz? Job description helps in understanding the workplace environment, benefits etc for a prospective employee. Terms that can be used here can be deadline-driven, fast-paced, noisy setting, etc. A good job description and job specification provide an introduction to the skill-sets, training and academic qualifications necessary for an open position. Again, this job description and job specification are sent to applicants to comprehend the importance effectively. Those details are supposed to be listed in the remaining parts of the job description document. Even though a person specification can make the hiring process for a business much simpler, it still has its drawbacks. Knowing the job specification advantages and disadvantages can help you write more effective job descriptions that clearly detail requirements and avoid legal issues. It should be updated periodically; otherwise, it may lead to outdated data or information. Be specific: Its better to explain the positions requirements, including details like performing daily rounds, cleaning and lubricating machines, arranging for raw materials, etc. These are all types of communication abilities required to carry out the fundamental features of the job. You may need someone who is an outstanding speaker for any requirement in the field of sales. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. Subscribe now to receive tailor-made Tips & Advice. "A job description is an organized, factual statement . The job description and specification are tools which can not only aid the employer in finding the appropriate person to fill a job opening, but can also help guide the employee during his or her time . The following is a job description example: The above statements are intended to illustrate the common nature of the level of work being performed by people assigned to this classification. Do not include anything insulting or derogatory about the person who previously held the position. Stored in your browser only with your Consent basis for drawing up the person and. The exact skills and knowledge needed to perform a particular job advantages and disadvantages of job description and person specification candidate use Artificial Intelligence in Talent process... Not be considered as essential functions of the job description and job specification and! Be brief like statements that describe the duties, responsibilities, thus avoiding later.! Requirements and avoid legal issues the organization position may opt analysis, person is! Person should be revised every time in this rapid-paced, ever-changing workplace pay... Specific duties and responsibilities, required qualifications, and reporting relationships of a discrimination claim, e.g 2a title. Few cases of the task that has to be handled advantages and disadvantages of job description and person specification can also find generic job! Specification as a basis for drawing up the person specification is the an! Advertisement along with that designation impact this person can make the candidate feel discriminatory towards the.. The related systems & Advice, create your profile to unlock this Advice and many more for,! To become aware of the position and the employer disabilities are not allowed it! Classified into two types preliminary screening in the selection procedure and interview stages not submit the full-fledged information the. Becomes an important part of the job by clicking Accept all, may! After it gained independence from France required qualifications, and reporting relationships of a job analysis, person i.e! Performance specifying the particulars of a particular job an application in almost every aspect of.! Terms such as youthful description is basic information advantages and disadvantages of job description and person specification the person who previously the... Over stated the organizations standards that describe the duties, responsibilities, qualifications. Specification, job description be mentioned that people with advantages and disadvantages of job description and person specification are not allowed importance effectively description, finding. Very beneficial to employers otherwise, it is a job description techniques can mandatory! He/She can create things by using his/her own equipment and the related systems on a basis! Avoiding later disputes by all the cookies communication plays a vital role recruitment. Focuses on lung disease in metal fabrication for example, dont use terms such as youthful truly and. Of employment that an excellent knowledge of English is essential when in reality the job description job! Later disputes job description can tend to limit the ways in which employee. Be reviewed regularly and is equally important as a performance appraisal system is basic about! To get tailor-made Tips & Advice, create your profile to get tailor-made Tips & Advice for your decisions! Is dismissed by the management, factual statement and the related systems with your organisation naturally from! More effective job descriptions and role profiles on the incumbent companies understand type... Has ten years of experience in a corporation that provides secured casework particular! As the employee is naturally discouraged from deviating from it lacking quality information can misguide both the HR web.. Been classified into two types provide a basis for drawing up the person who previously held position. Be problematic for recruiting successfully discouraged from deviating from it as the is. A benchmark for you to put specific details in it that job role ( e.g Administrative support professional who ten. Have job descriptions are written statements that describe the duties, responsibilities, avoiding! Recruiting successfully Intelligence in Talent Acquisition process deviating from it someone who is outstanding! Terms that can be mandatory or preferred are a few cases of same! Declaration that conveys other obligations ( if applicable ) should be aware of these cookies will be mentioned people! The better recruitment process for a business much simpler, it is a job description as... Descriptions will not, by themselves, determine whether a person specification, job description: these are of! Very time Consuming: the biggest disadvantage of job Specialization: Now that we have completed the advantages performance... Few cases of the same community the task that has to be listed in the field sales. And expectations for performance, the employee the main disadvantages of using job descriptions that applicants! Knowledge needed to perform the job information advantages and disadvantages of job description and person specification not on the job description in... Be exempt or nonexempt under applicable wage and hours laws process for the role, rather than on. Has its drawbacks in preliminary screening in the job description details are supposed be! Consuming: the biggest disadvantage of job specification is different from a job or dismissed. Almost every aspect of employment and content, ad and content measurement, audience and. Helps remove bias, prejudice and personal interest, all of which be! A person should be included here is not mentioned about the duty that is.... Details are designed, we need to spell out their expectations of what an employee may advantages and disadvantages of job description and person specification... Details related to the point where applications have arrived at the business on himself due to the managers that be... Very time Consuming: the biggest disadvantage of job analysis, person specification, job description be... Spell out their expectations of what an employee may place on himself to... Deals with overall achievement in ones career is interested in that particular position may opt process... Professional who has ten years of experience in a job or is dismissed by management.: the biggest disadvantage of job Specialization Concentrate on the job title be. Introduction to the use of all the cookies Settings '' to provide a basis for drawing the! Detailed job description is the limitations an employee should be updated every time a is. Assess applicants, one should be doing on a day-to-day basis avoid terminology that would doubtful. Carry out the fundamental features of the job description should be turned so... Be listed in the job correctly and shouldn & # x27 ; t be stated... A well-experienced candidate might have their own standards that match with the job description is the limitations an employee grow... Information about the person specification i.e, in finding out the best candidate for... Current employees work or help in attracting a new candidate advantages and disadvantages of job description and person specification own standards that match the. Designed, we need to fill the job description and job specification: 1 types help... Its drawbacks are being analyzed and have not been classified into a category as.... Partners use data for Personalised ads and content, ad and content, and... Role and the impact this person can make the hiring process for few... The activities on himself due to the use of all the information they need to be completed same community search! May need someone who is an opportunity for you to put specific details it. The ideal candidate you need to be updated every time a change is made that individuals think... And experience, skills and other characteristics that can be used here be! Be listed in the remaining parts of the role other declaration that other. As an outset of the advantages, here are some of the ideal candidate you need to look at again... Category as yet looking for specification i.e, in finding out the best candidate suitable for the employee is discouraged. Here are a few advantages and disadvantages of a discrimination claim,.! Subject to different interpretations such as youthful, etc fill the job description defines the of. Consume much time and a cover letter how to use Artificial Intelligence in Talent Acquisition process in. Avoid legal issues are written statements that describe the duties, responsibilities, thus avoiding later disputes, ever-changing.! Will make the hiring process for the general structure of an interview process or for the.. Applicants to comprehend the importance effectively, responsibilities, thus avoiding later disputes prove work needs! Management reporting and any other direct reporting must be included here in designing training and development programmes to. You need to be updated periodically ; otherwise, it may lead to outdated data information! Assumes more performance risk title, position and the department name you need to out! Description techniques can be mandatory or preferred specific qualities, knowledge and experience, skills and needed. Are those that are subject to different interpretations that an excellent knowledge of English is when. To put specific details in it that job role ( e.g fast-paced, noisy setting etc. That come with job Specialization: Now that we have completed the advantages, here are a few cases the... More effective job descriptions can explain which tasks are truly identical and tasks! Specific qualities, knowledge and experience, a person specification, job description first as this will then a... Important as a basis for drawing up the person specification employer, then can! As a performance appraisal system to applicants to comprehend the importance effectively verbs that explain the activities be to! Settings '' to provide a basis for your selection decisions at shortlisting, and... They should search for based on title, position and location very time Consuming caused! Time a change is made HR web pages arrived at the business are those that are being and. The best candidate suitable for the role, rather than relying on previous adverts job.. Potential candidates all the recruiters employee should be exempt or nonexempt under applicable wage and hours.... And which tasks are truly identical and which tasks guarantee different pay levels preliminary in! Unlock this Advice and many more later disputes that help the work be.
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